Snapforms Library

Explore the full catalogue of Snapforms available for purchase by organisations. These templates have been refined over years of real-world use at Firstchance and are designed to streamline workflows, increase compliance, and reduce administrative burden.

Each form includes:

• Pre‑built structure and logic
• Workflow instructions
• Notification pathways
• Editable sections for organisation customisation
• PDF/CSV output
• Clear guidance on what can be customised

Staff-Related Snapforms

Purpose: Improve HR workflows, reduce email chains, ensure compliance, and support staff wellbeing.

1. Declaration of Conflict of Interest – Staff

Tracks conflict of interest declarations through supervisor and CEO sign-off.

2. Declaration of COI – Staff & Service Delivery

Adds documentation of conflicts relating to participant connections.

3. Employment Contract Request Form

Ensures all required information for contract creation is captured.

4. Contract Variation Form

Streamlines requests for changes to employment contracts.

5. Professional Development Request

Structured approval pathway for PD requests.

6. Recover at Work – Non‑Work‑Related Injury

Documents injury, restrictions, and supports.

7. Recreational Leave Without Pay Request

Ensures complete information and quicker decision making.

8. Salary Packaging Agreement

Captures annual declarations and limits.

9. Salary Sacrifice

Captures selections, changes, declarations.

10. Working From Home Agreement & WHS Checklist

Documents risk management and approval workflow.

Board Snapforms

11. Board Member Application

Collects all nomination details in one professional digital form.

12. Board Director Nomination

Includes seconder workflow.

13. Board Member Exit Survey

Captures valuable feedback in a consistent, structured way.

Service Delivery Snapforms

14. Agreement of Service (Annual Renewal)

Replaces Docusign, reduces admin.

15. Agreement of Service – Coordination of Supports

Annual COS-specific renewal.

16. Attendance Sheet (Groups)

QR‑driven weekly attendance capture.

17. Child Protection

Guides staff through documentation, reporting, investigation steps.

18. Consents Review

Collects updated consents electronically and forwards to admin.

19. Home Visit Risk Assessment (Reassessment)

Documents updated home visit risk assessments.

20. NDIS Plan Amendment

Documents amendments and flows to Finance and Program Manager.

21. Referral Forms

General, COS, and Private referral pathways.

22. School Visit Documentation Request

Collects details for admin to produce required school documents.

23. Support Schedule Request

Captures details for Finance to prepare/upate a Support Schedule.

Administrative Snapforms

24. Credit Card Use

Captures purchases, receipts, cost codes, manager approval.

25. Data Breach Incident Report

Guides staff through OAIC‑aligned incident documentation.

26. Hazard Report

Captures hazard, actions, investigation, and flows into registers.

27. Incident Report

Supports complete incident documentation and review pathway.

Mental Health & Wellbeing Documents

28. Mental Health & Wellbeing Policy

Promotes a mentally healthy workplace.

29. Responding to Mental Health Disclosures Guidelines

Guides responses to disclosures across three scenarios.

30. Wellbeing Recovery at Work – Support & Action Plan

Documents agreed workplace adjustments and indicators.

31. Wellbeing Recovery at Work – Progress Review

Monitors wellbeing recovery across 6 meetings.

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